Use Offline Circulation to record loans and returns when you need to continue circulating library items with an active connection to SmartSuite Library.
Offline Circulation saves transactions locally on your computer so they can be uploaded to SmartSuite Library when you are back online.
Important: Offline Circulation does not check borrower or item barcodes against your SmartSuite Library data while you are offline.
Loaning Items to a Borrower
- Select the blue Loan tab
2. Scan the borrower's barcode.
If you are entering a barcode manually, make sure you select Continue, or press Enter on your keyboard.
Once the borrower is recorded, the borrower field becomes locked and the item field becomes available.
3. Scan each item into Scan all items.
4. All items should appear as a list under the Borrower's Items and display the following confirming: Saved on this computer with a time stamp.
5. When you are ready to move onto the next borrower, select Next Borrower.
Keep these things in mind when recording loans
Offline Circulation does not check whether a borrower or item exists in SmartSuite Library. It simple records the barcodes you enter.
Offline Circulation Checklist:
- Make sure you are in the correct mode
- Check the borrower's barcode
- Avoid scanning the same item twice (all scans will be saved & recorded for upload)
- Check that each transaction is marked as Saved on this computer.
All transactions are available to in View Log
Loaning Items to a Borrower
- Select the Return tab
You do not need to scan a borrower barcode when recording returned items.
2. Scan your item's barcode into the barcode field.
If entering an item barcode manually, you can select Record return or press Enter on your keyboard.
3. Check that each item appears under Today's returns
4. Check that each item appears under Today's returns and is marked Saved on this computer.
Continue scanning returned items, or toggle to the Loan tab to record loans.
Switching between Loan & Return
When switching to the Loan tab, you must scan a borrower's barcode again as borrower's are not kept active in between sessions.
When switching to the Return tab, the selected school's returns for today remain listed with new returns added to the list.
You can view all scan instances at any time by clicking the View log button below the session display.
Additional Offline Circulation Help Articles